Office Administrator

Job description

Excellent new opportunity for an Office Administrator to join an office-based role located in D.9. The salary on offer is from €30,000 – €35,000 DOE. This is a permanent position with parking on site, a pension and bonus.

The tasks and duties for the Office Administrator:

• Raise and manage purchase orders in Sage for stock, customer, and internal business needs.
• Ensure accurate and up-to-date pricing, supplier info, and product data in the Sage system.
• Follow up with suppliers for order confirmations and delivery dates and communicate updates to relevant teams.
• Monitor and manage stock levels to meet production and customer demand.
• Collaborate closely with Sales, Production, Logistics, Stores, and Accounts to ensure smooth supply chain operations.
• Support strategic purchasing, especially for seasonal products, through demand planning and historical analysis.
• Liaise with key departments for purchasing of Capital Projects and Production hardware.
• Negotiate pricing and work with Quality/Sourcing to improve supplier performance.
• Maintain supplier engagement, attend sourcing meetings, and provide feedback on any supply chain issues.
• Help manage intercompany deliveries and ensure timely communication with the Sales and Logistics teams.
• Participate in monthly stock takes and ensure goods receipting is accurately reflected in Sage.
• Manage PO-related communications and ensure all documentation is properly closed out.
• Support new product setup and ensure correct categorization and pricing.
• Coordinate holiday cover with internal teams to maintain seamless purchasing operations.

Experience and Skills required for an Office Administrator:

• Experience in purchasing, procurement, or supply chain coordination.
• Strong system skills, preferably with Sage.
• A proactive mindset, strong communication skills, and the ability to multitask across departments.