Buying Specialist

Job description

Summary

We are seeking a detail-oriented and proactive Purchasing Specialist to support the efficient management of our procurement and inventory operations. This role is central to ensuring optimal stock levels, maintaining strong supplier relationships, and supporting data-driven decision-making across the business. The successful candidate will work closely with internal teams and external suppliers, ensuring that purchasing processes run smoothly, accurately, and in line with regulatory and company standards. Strong organisational skills, attention to detail, and a collaborative mindset are essential for success in this role.

Responsibilities

• Place purchase orders to maintain appropriate stock levels while monitoring warehouse capacity.

• Liaise with internal departments to coordinate purchasing requirements and resolve stock-related issues efficiently.

• Perform accurate data entry and maintain up-to-date records across procurement and inventory systems.

• Support the evaluation and ongoing management of supplier relationships to ensure quality, reliability, and value.

• Assist in resolving supplier discrepancies, delays, or quality issues in a timely manner.

• Adhere to all procurement procedures and ensure compliance with relevant regulations and internal policies.

• Review procurement data to identify trends, patterns, and opportunities for improvement.

• Use insights to recommend enhancements to purchasing processes and operational efficiency.

• Prepare clear and accurate reports on purchasing activity, costs, and supplier performance.

• Maintain accurate records of purchases, pricing, and supplier metrics within procurement systems.

Skills & Experience

• Qualification in purchasing, supply chain, or a related field (preferred).

• Strong communication skills with the ability to work effectively as part of a team.

• Excellent organisational abilities and a high level of attention to detail.

• Ability to build and maintain positive relationships with suppliers and internal stakeholders.

• Strong analytical and problem-solving skills, with a structured approach to decision-making.

• Confidence in working with numerical data, including pricing, costs, and procurement figures.

• Ability to prioritise tasks, manage deadlines, and work efficiently in a fast-paced environment.